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Library Assistant Part-Time
Library Director

TITLE: LIBRARY ASSISTANT PART-TIME

Reports to: Youth Services Coordinator
FSLA: non-exempt (hourly)
Hours: Position not to exceed 19.5 hours per week

POSITION SUMMARY: Assist patrons with information needs and locating circulating materials. Works with other team members to ensure accurate and prompt service to Dodge City Public Library patrons.

PRIMARY DUTIES AND RESPONSIBILITIES:

  1. Perform circulation and collection maintenance duties such as stamping newspapers, straightening shelves, shelving materials, answering phones, collecting fines, etc.
  2. Understand and operate the automated circulation system
  3. Assist patrons in locating and circulating materials
  4. Assist patrons with basic computer functions
  5. Facilitate programs and assist other staff with programs as assigned.

ADDITIONAL DUTIES:

  1. Contribute to the achievement of the goals and mission of the library.
  2. Attend workshops/training as needed
  3. Attend and participate in DCPL Staff and committee meetings as appropriate
  4. Keep statistics and prepare reports/presentations as needed
  5. Other duties as assigned by the supervisor, public services librarian and/or director

EDUCATION AND EXPERIENCE: Customer service and/or library experience preferred.

SKILLS: Must be able to:

  1. Establish & maintain effective and courteous working relations with library patrons and staff
  2. Stay calm under pressure
  3. Operate office machines and computers
  4. Follow instructions and work without supervision
  5. Learn the applications of technology for patron service

Updated: February 2018


Position
Director

Classification
Exempt

Reports to
Dodge City Public Library Board of Trustees

Date
April 2018

JOB DESCRIPTION

Summary/Objective

The Director is responsible for the planning, managing, and directing the operations, programs , services and personnel of the library, by implementing the policies, procedures, guidelines and goals as established by the Library Board of Trustees.

Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Oversees and directs the Library’s operations including public services, technology, administration, and facilities management.
  2. Ensures the delivery of a variety of quality library programs and services to the community.
  3. Works in conjunction with the Library Board of Trustees to develop and implement short and long term plans for the Library.
  4. Serves as a staff representative to the Board and prepares agendas and discussion items for scheduled Board meetings; prepares and presents staff reports and other correspondence.
  5. Manages the development and implementation of Library goals, objectives, priorities, policies, and procedures; ensures Board objectives are integrated into Library policies and goals.
  6. Directs and participates in the development and administration of the annual capital, operating, and other assigned budgets; monitors and authorizes expenditure.
  7. Evaluates, determines, and requests additional funds necessary for staffing, equipment, materials, and supplies; develops and schedules equipment purchases and replacements.
  8. Establishes appropriate service levels and allocates staffing accordingly.
  9. Hires, trains, supervises, and evaluates the performance of assigned personnel.
  10. Monitors and evaluates service delivery methods and procedures; identifies and implements changes necessary to improve operational efficiency.
  11. Oversees the maintenance of the Library’s collection; develops policies in relation to the selection and purchase of all library materials.
  12. Serves as a representative of the Library and coordinates departmental activities with other divisions, departments, outside agencies, community organizations, and the media.
  13. Interprets and explains Library policies, procedures, and programs to the public.
  14. Responds to inquiries involving library related matters; negotiates and resolves complex, sensitive, and/or controversial issues and complaints.
  15. Directs, attends, and participates in a variety of meetings, workshops, seminars, and conferences; serves on committees as assigned.
  16. Stays abreast of new trends and innovations in the field of public library management.
  17. Performs other duties as assigned or required.

Competencies

Ability to communicate plans effectively; active listening skills; ability to deal with confidential information; ability to prepare and administer budgets; ability to synthesize information and create plans rapidly and on multiple issues simultaneously; ability to use on and off-site electronic resources; familiarity with SIRSIDynix automation system and other standard office suite software programs.

Supervisory Responsibility

This position manages all employees of the Library and is responsible for the performance management, hiring and termination of all employees.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files and books, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Some Travel is required with this position to various meetings and trainings.

Minimum Required Education and Experience

  1. Master’s Degree in Library Science from an ALA accredited school
  2. Five years of experience in public library management

Additional Eligibility Qualifications

Required Licenses or Certifications:

  • Must possess or have ability to obtain a valid Kansas Driver’s License.

Required Knowledge of:

  • Principles and practices of public library system administration.
  • Public library policies, procedures, and standards of service.
  • Federal, State, and Local regulations governing library operations.
  • Current trends in library services, programming, and technology.
  • Methods for evaluating public library programs, policies, and operational requirements.
  • Processes for developing and administering budgets.
  • Supervisory principles, practices, and methods.

Required Skill in:

  • Directing library operations, programs, and services.
  • Ensuring the delivery of a variety of quality library programs and services to the community
  • Developing and implementing library goals, objectives, policies, and procedures.
  • Responding to and resolving issues and complaints involving library related matters.
  • Establishing and maintaining effective working relationships with others.
  • Developing and administering budgets and monitoring expenditure.
  • Supervising, leading, and delegating tasks and authority.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.