A. The library is grateful for material gifts and cash donations. The collection has been greatly enriched by many such contributions.

The library reserves the right to refuse any item gifted to its collection or use. All such material gifts must meet the materials and facilities selection policies of the library. Gifts which do not meet such standards and policies may be disposed of by the Library in accordance with established policy.

The library refuses deposits to the collection which are not outright gifts.

The library will use cash donations in a manner which best serves the library and its users. Should cash donations be made accompanied by requests for purchase of specific items, the library’s selection policy shall apply. If the specific request does not meet the selection standard, substitutes shall be suggested by the appropriate staff member. Should the donor choose not to accept the item suggested for substitution, the donor may request the return of the gift. The request, if promptly made, shall be honored by the library.

B. Gifts may be accepted by the Director providing the aforementioned conditions are met. All gifts will be reported to the Board of Trustees.

C. Gifts of items not covered by written selection policies shall be considered by the Library Board of Trustees prior to acceptance of said gifts.

D. Methods of purchasing shall conform to those of good business and library practice. Comparative prices will be considered in regard to purchases; taking into consideration quantity, quality, materials, and adaptability to the specific needs and use to be made of each item. It is the desire of the Library Board and staff to expend funds available in the wisest manner possible to meet the needs of our community.

The Library Director will have the responsibility of approving and making the necessary purchases for the library’s operation in accordance with the budget and general expenditure procedures for other funds.

E. A statement of receipt shall be issue if requested for any gift but tax deduction statements and appraisals of the value of gifts cannot be made.

F. Gifts and donations to the library can be given:

• As a memorial
• A donation or gift
• A perpetual/endowed gift = these should be given through a Foundation with 501(c)3 status such as the library’s Foundation Board
• To the Dodge City Public Library Foundation which shall then administer the funds
• To the Dodge City Friends of the Library which shall then administer the funds

G. Recognition of gifts and donations

Memorials received in an amount of $200.00 or more; the person’s name shall be placed on the memorial plaque. For furniture purchased with memorial funds, the person’s name shall be placed on a plaque on the item.

Gifts and donations, other than memorials, in an amount of $200.00 or more shall have the name of the donor placed on the donation plaque.

Perpetual/endowed gifts shall be recognized by means determined by the Board of Trustees and the Foundation handling the funds.

Gifts to the library’s Foundation Board shall be recognized by means determined by the Foundation.

Gifts to the Friends of the Library Board shall be recognized by means determined by the Friends Board.